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Pre-Departure Documents and Packing Checklist for Study Abroad

Starting your study abroad journey is an exciting time for you. You are going to immerse yourself in a new culture, gain global exposure and enhance your educational and personal growth after getting your Confirmation of Enrollment (COE) and waiting for your Visa. It can be a bit overwhelming to think about everything you need to do before departing. To help you stay organized and prepared, we have created a student travel checklist, things to pack, study abroad essentials and a vital document checklist.

Study Abroad Documents Checklist

  • Passport: This is essential for travel, so make sure it’s valid and has at least six months beyond your planned return date. Also, make copies of your passport and keep them in different places.

  • Visa: It is always a good idea to keep a copy of your Visa with you or store a softcopy on your smartphone.

  • Immunization records: You may need certain vaccinations before you travel, so check with your doctor and host country to see what’s required.

  • Travel insurance: This is a good idea in case of any unexpected events, such as lost luggage.

  • Identification: Keep your driving license or other valid identification card. This will help you abroad by not taking your passport everywhere with you.

  • Forex: You’ll need to exchange your currency for the local currency of the country you’re visiting.

  • Academic documents: Take hard and soft copies of your acceptance letter, COE and other previous academic records required by your university abroad.

  • Health Insurance: Get health insurance that covers medical emergencies, accidents and illness during your study abroad. Obtain your health insurance card if you already got your health insurance. This will make getting claims faster and, most of the time, on the spot only.

  • Financial documents: Keep copies of bank statements, credit cards, financial aid documents and international student identity cards (ISIC). Also, inform your bank about your travel plans to prevent issues with accessing funds.

  • Medical records: Getting a copy of your medical records before you travel is a good idea. This will be helpful in case you need to see a doctor while you’re abroad.

  • Prescriptions: If you take any medications, be sure to pack enough for your trip, plus a few extra days.

  • Travel Itinerary: Make a detailed itinerary with flight details, accommodation information and contact details of your university abroad or other people you might know abroad.

Packing List for International Students

  • Clothes: Pack clothes that are comfortable and appropriate for the climate of the country you’re visiting.

  • Shoes: Pack comfortable shoes that you can walk in.

  • Toiletries: Don’t forget to pack your toothbrush, toothpaste, shampoo, soap, and other toiletries.

  • Electronics: If you’re bringing any electronics, such as a laptop or phone, be sure to pack the chargers and any other accessories you need. Remember to get a power bank. Keep all the electronics in carry-ons.

  • Medications: If you take any medications, pack enough for your trip, plus a few extra days.

  • Travel document organizer: Use a documents organizer or folder to keep all your essential documents, such as passport, Visa and other necessary documents, together and easily accessible.

  • Water bottle: It’s essential to stay hydrated, so pack a water bottle to stay hydrated on the go.

  • Travel pillow: A travel pillow can help you sleep on a plane or train.

  • Luggage locks: Lock your luggage to keep your belongings safe.

  • Foreign currency: Carry a small amount of local currency for immediate expenses upon arrival.

Don’t forget to check in with your airlines for the weight limit of your luggage and restricted items. Usually, on an international flight, you are allowed to carry 30 kgs of luggage in 2 bags and a carry-on of 10 kgs. Remember, your laptop doesn’t count as a carry-on and doesn’t have weight restrictions. This can vary from airlines to airlines.


  • Communication: Keep your family and friends informed about your travel plans and provide them with emergency contact details. Consider getting an international calling pack from your service provider to stay in touch.

  • Research: Familiarize yourself with the local culture, customs and slang of your study abroad destination. Research local transport options.

  • Safety Precautions: Check travel advisories and take a taxi at the airport only from the taxi stand because a lot of European countries are notorious for taxis and other scams. Keep the emergency number saved in your phone.

Pro tip – If you call 911, in most Countries abroad, it gets transferred to their local emergency contact number.

  • Accommodation Details: Have your accommodation details readily accessible, including address, contact information and check-in procedures.

Studying abroad is a beautiful opportunity for personal growth and cultural exchange. By carefully preparing your pre-departure documents and packing essentials, you can start your journey with confidence and peace of mind. Remember to double-check your packing checklist and make arrangements well in advance.

Contact our team of experts if you need help with your departure preparations, including forex cards or health insurance.

Enjoy the experience, meet new people, and seize the opportunity for a unique adventure! Have a great trip!

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Address: Office No. 204, 2nd Floor, ML Spaces, Dashrathlal Joshi Rd. Opp. Old Jain Mandir, Vile Parle West, Mumbai – 400056.




Call Us:  022-46003655


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Copyright © 2002 – 2024 | All Rights Reserved | Collegepond Counsellors Pvt. Ltd.